Author: admin

3Tips for Organizing your Google Drive

3Tips for Organizing your Google Drive

If you don’t spend some time organizing your Google Drive it is very easy for it to become a mess. A messy Drive can lead to extra time being wasted trying to find important files. Below are 3 of my favorite tips for organizing your Google Drive.

Organize your folders by school year and have an organizational documents folder

One of the easiest ways to organize your Google Drive is to create a folder for the school year. At the beginning of ever school year I create a folder for that year and label it with the school year (e.g. 18-19, 19-20, etc.) Everything that I create during that year is placed into that folder. Even if you do not create sub folders this will help with making sure everything is organized by school year.

For your documents that do not change year to year you can create an Organizational Documents folder.

Create an archive folder

If the sidebar of your Google Drive is starting to feel crowded consider creating an 🗄️ Archive folder. Place any files or folders in your Archive that you still need but do not need to see on a daily basis. For example, at the end of every school year or big project, I move my school year folder to the Archive. Since the Archive folder is a regular folder in your Google Drive you can still view everything in it by navigating with the sidebar.

Use a common naming convention

Like most Google products the search feature in Drive is super powerful. One way I have found to make it even better is to use a naming convention for your files. Naming conventions allow us to quickly see important information about a file before we even open it.

For example, if I just called a Google Sheet Bell Schedule there would be no quick way to identify what year it is for or if I work at multiple sites what site it is for. Instead, consider naming your file 19-20 My School Bell Schedule. By only looking at the file name you can quickly identify what the file is about, who it is for, and when it is for.

My Favorite Google Chrome Extensions for School Leaders

My Favorite Google Chrome Extensions for School Leaders

At this year’s Fall CUE Conference I will be presenting on how administrators can use G Suite to increase their productivity and communication. Today I wanted to share some of my favorite extensions that I share during my session.

Screencastify

My favorite screencasting tool because all of the recording and uploading is done within the Chrome Browser. Very helpful for creating quick tutorials for staff.

Tab Scissors

Quickly split your tabs into two windows. Super helpful for quickly organizing your screen.

Tab Glue

If you have Tab Scissors installed you will want Tab Glue. Tab Glue quickly brings all of your tabs into one Chrome window.

Instapaper

Quickly send websites to your Instapaper account so you can read them later. Helpful for building a repository of resources.

Wakelet

Quickly send websites to your Wakelet account. With the extension you can organize your resources into collections that you can send out to staff.

Forest

Allows you to block distracting websites for a set period of time. Super helpful for maintaining focus.

Session Manager

Session Manager allows you to create groups of tabs that can quickly be opened by clicking on the session name. This is a great extension for leading professional development because it saves you time with opening up all of the windows you need.

Full Page Screen Capture

Take a screen shot of an entire webpage with one click. You can also use this extension for quickly making PDF copies of a webpage.

Quick QR Code Generator

Quickly create a QR Code for a website with one click. Super helpful for creating shortcuts for important websites.

Using Google Calendar to Find a Time to Meet

Using Google Calendar to Find a Time to Meet

I recently gave a presentation at the Arcadia Innovation Summit on how school administrators can use G Suite to communicate better and increase their productivity. Below is one of the ideas that I shared for increasing communication before a meeting. Enjoy!


One of the most difficult parts about scheduling a meeting is finding the time to meet. Normally there are several emails sent back and forth before a time is agreed upon. In the video below you will learn how to use Google Calendar to quickly find a time to meet. This is a huge time saver!